Estimating Coordinator
Dallas, TX
Full Time
Entry Level
At Moss Utilities, we specialize in underground utility installations across the DFW Metroplex. Our project experience includes commercial, single-family residential, multi-family residential, and public works infrastructure.
Founded in 2016, Moss Utilities carries forward a family legacy in Dallas-Fort Worth utility construction dating back to the early 1900s. As an employee-owned company (ESOP), every team member has a stake in our shared success and the future we’re building together.
Position Overview
The Estimating Coordinator plays a key role in supporting the preconstruction and estimating teams by managing bid documentation, maintaining organized records, and facilitating smooth communication between internal teams, vendors, and subcontractors. This position ensures that all proposal materials, bid packages, and project data are accurate, complete, and delivered on time. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced environment where collaboration and precision are essential.
Responsibilities
- Manage/create, distribute, and/or submit documents related to and generated by the bidding and/or proposal process including request for information, scope letters, proposal packages, bid forms, subcontractor and vendor quotes, bid bonds, and assign MGE bid/job numbers.
- Pulls and organizes bid items electronically in CRM software.
- Review and filter bid requests.
- Completes prequalification packages by obtaining information from multiple sources.
- Providing general administrative support, maintaining calendars, organizing, and filing paperwork, including confidential and time-sensitive material; preparing presentations, maintaining records and data systems.
- Effectively and accurately communicate relevant project information to prospective subcontractors.
- Support estimators in their bids from the initial setup to the final closeout of the bid process.
- Create and maintain project bid lists, Estimating Team Pre-Construction Database, and vendor/subcontractor information in company database.
- Assist when needed to prepare project bid packages, including completing bid documents, envelops, forms, etc. when necessary.
- Run weekly and monthly estimating department performance reports.
- Performs other related duties as assigned.
Qualifications
- General understanding of construction terminology is required.
- Ability to read and understand Contract Documents including contract drawings, specifications, request for proposal/qualifications, contracts, etc.
- Ability to read and interpret technical documents, including spreadsheets, schedules, RFI's, etc.
- Effectively prioritize and execute tasks in a high-pressure environment.
- Ability to regularly interact with peers, customers, and management.
- Excellent written and oral communication skills.
- Foster and maintain a positive team environment.
- Proficient with Microsoft Office Suite applications.
- Required: 1-2 years of administrative experience
What You Get from Working at Moss
- An incredible culture built on our core values.
- Competitive pay and strong benefits.
- Onsite amenities include fitness center, basketball and pickleball courts, and personal training.
- Opportunities for professional growth and long-term career development.
- Employee ownership, where your hard work directly contributes to the value you build.
Benefits Offered
- Medical, dental, and vision coverage.
- Life insurance, short-term disability, accident, and critical illness plans.
- Multiple health plan options.
- 401(k) with company match.
- Paid time off and paid holidays.
- Employee ownership through our ESOP program.
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